16 October 2018
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Tuesday, 07 November 2017 14:44

No more ghost workers: Civil Servants to have photos on payroll

Written by  Tione Andsen
The seat of government: Capital Hill - File Photo The seat of government: Capital Hill - File Photo

Lilongwe, November 7, 2017: The Department of Human Resource Management and Development has embarked on a six week exercise to emboss pictures of civil servants in the Human Resource Management Information Systems (HRMIS) as one way of curbing the creation of ghost workers on the payrolls throughout the country.

According to a circular issued to all Ministries and Departments from the Secretary for Human Resource Management and Development, (DHRMD), Hillary Chimota, signed by Mike Majabula, who is Director at DHRMD, that Mana has seen,  the exercise began on November 6, 2017.

He stated that insertion of the pictures aims at improving tight security features of the system which is place.

Majabula said his department will visit offices of different Ministry and Departments on specific dates.

“The exercise will require heads of Ministries and Department to inform all the employees of the exercise so that it should yield meaningful results,” he pointed out.

The Director disclosed that photos are for free for all employees and would be appearing on the offices’ payroll.

The exercise will take place as follows:

November 6-7, 2017: Office of the President and Cabinet and Ministry of Home Affairs and Internal Security.

November 8-9, 2017: Office of Vice President and Ministry of Civic Education, Culture and Community Development.

November 10, 2017: Ministry of Finance, Economic Planning and Development.

November 13-14, 2017: Ministry of Local Government and Rural Development and Ministry of Foreign Affairs and International Cooperation.

November 15-16, 2017: Ministry of Defence and Department of Accountant General.

November 17, 2017: Civil Service Commission.

November 20-21, 2017: Ministry of Education Science and Technology.

November 22-23, 2017: Ministry of Gender, Children, Disability and Social Welfare and Ministry of Information, Communication and Technology.

November 24, 2017:  Ministry Agriculture, Irrigation and Water Development.

November 28-29, 2017: Ministry of Industry, Trade and Tourism, Ministry of Labour, Youth,

Manpower Development and Department of Civil Aviation Headquarters.

December 1, 2017: Ministry of Transport and Public Works

December 4-5, Ministry of Natural Resources, Energy and Mining

December 7-8, 2017: Ministry of Lands, Housing and Urban Development.

December 11-12, 2017: National Audit Office

This development has been viewed as positive one since creation of ghost workers within various Ministries and Department would be minimised.

Government for the past years lost a lot of money through ghosts’ workers who were being included on payrolls by a selected team of individuals within its machinery as a means to syphon funds.

Government made a directive that all civil servants should be paid through the banks although the measure at times faces delays in disbursement.


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